*ACTIONAID VACANCY ANNOUNCEMENT – ADMININISTRATIVE OFFICER – ABUJA*
ActionAid Nigeria (AAN) is a not for profit, non-governmental entity registered in Nigeria. It commenced operations in Nigeria in 1999, while the programmatic operations commenced in January 2000 through a Country Agreement signed with the National Planning Commission of the Federal Republic of Nigeria.
ActionAid is an anti-poverty agency that prioritises work with the poor and excluded; promoting values and commitment in civil society, institutions and governments with the aim of achieving structural changes in order to eradicate injustices and poverty in the world. ActionAid Nigeria is an affiliate of ActionAid International, an International Non-Governmental organisation registered in The Netherlands with its headquarters in Johannesburg South Africa. ActionAid International works in more than 40 countries in Africa, Asia, Europe and the Americas.
ActionAid Nigeria is inviting applications from qualified candidates to fill the position of Administrative Officer - Abuja.
Person Specifications:
*Education/Qualifications*
• Degree in social sciences or arts/humanities is essential
*Experience*
• Minimum of three years’ work experience in Front Desk management and Office administration or a related function is essential.
• Experience in working with international development of NGO agencies.is desirable.
• Experience designing and co-ordinating trainings/meetings is desirable.
*Skill/Abilities*
• Highly numerate
• Excellent (proven) interpersonal, oral and written communication skills
• Excellent planning and prioritisation skills
• Multi-tasking skills
• Negotiation skills
*Personal Qualities*
• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Self-motivated person able to work with minimum supervision
• Effectively promote AAN’s mission values, and objectives
To Apply:
To apply for this position, send your CV and covering letter in not more than 3 pages to jobopenings.nigeria@actionaid.org on or before Monday 6th March 2017 clearly stating position as the subject of the email. Please note that all applications received after the closing date will not be considered.
*Female candidates are strongly encouraged to apply*.
JOB DESCRIPTION
Position: Administrative Officer
Responsible to: Director of HROE
Location: Country Office, Abuja
Grade: 5
Line Management: Administrative Assistant (Volunteer), Creche Caretakers & Cleaners
Overall Purpose: The Administrative Officer who reports to Director, Human Resources and Organizational Effectiveness will be responsible for providing front office, stores, administrative and secretarial support to the organisation. S/he will be responsible for receiving visitors, giving sound response to inquiries, managing mails, answering and screening telephone calls.
S/he is to ensure the implementation of AAN policies and procedures in collaboration with the other members of the HROE team and the entire organisation. S/he will also manage physical and electronic reference documents for AAN by maintaining documentation, filing systems and contact data base.
Specific Responsibilities:
• Maintain a welcome and professional environment and handle/direct all visitors and enquiries appropriately.
• Provide support on recruitment processes within HROE unit.
• Ensure the report and attendance of General Staff meeting are collated and properly documented.
• Work with colleagues to establish & maintain relationship with suitable hotels across the country and manage all organizational hotel reservations.
• Provide logistics for staff retreats and programme meetings; and ensure adequate communications for the events
• Manage AAN store ensuring adequacy of materials required for day to day running of the office/programmes and proper documentation of all expenses involved.
• Support organisational procurement processes
• Manage and maintain a First Aid box in accordance with AAN’s Health and Safety policy.
• Contribute to the development, implementation and interpretation of the Administrative policy
• Ensure a hygienic and clean office environment
• Supervise the office security guards, crèche minders and cleaners
• Ensure welcome pack and other documents relating to travels and logistics are updated and shared
• All other responsibilities assigned by Line Manager.
Key Working Relationships:
Internal: Logistics team, IT & All Staff.
External: Service providers, Partners and other stakeholders.
Persons Specifications Attributes/Skills Essential Desirable
Education/
Qualifications
• Bachelor’s degree in social sciences or arts/humanities
• Membership of NIM
Experience
• Minimum of three years work experience in Front Desk management and Office administration or a related function.
• IT literate with excellent knowledge of Excel & word (MS Office in general).
• Experience in working with international development of NGO agencies.
Skill Abilities
• Fluency in spoken and written English language
• Highly numerate
• Excellent planning and prioritisation skills
• Excellent (proven) interpersonal, oral and written communication skills
• Multi-tasking skills
• Negotiation skills
• Experience of designing and co-ordinating training/meetings
• Strong analytical/problem solving skills.
Personal Qualities • Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Good motivator of others
• Willing to work additional hours at crucial times.
• Team player
• Self-motivated person able to work with minimum supervision
• Effectively promote AAN’s mission values, and objectives
